Employee File Folders System

At the end of the day as long as you have the proper safeguards in place to ensure that access is controlled the details of the file organization is up to you.

Employee file folders system.

The employee personnel file is the main employee file that contains the history of the employment relationship from employment application through an exit interview and employment termination documentation only human resources staff and the employee s immediate supervisor and manager may have access to the information in the employee personnel file and it never leaves the human resources. Understanding what employment records to store in a secure personnel file helps you avoid potential mistakes and. The eopf allows each employee to have an electronic personnel folder instead of a paper folder. Documentation of employment history records of contribution and achievement disciplinary notices promotions performance development plans and much more belong in a personnel file responsible careful employers keep more than one personnel file too as each type of file has content that is appropriate for.

If you cannot agree upon the removal or correction the employee should be permitted to submit a written statement explaining his or her position. The eopf system combines document management with workflow capabilities. This folder not only organizes your employee performance paperwork it actually helps simplify it by capturing important information on the folder itself. Use alone or with the complyright employee record organizer a3101 for the perfect all in one record filing solution.

The eopf is an electronic version of the paper opf and a system for accessing the electronic folder online. The personnel file audit checklist can be used to document what s missing in all employee files as you build or audit your personnel folders. Performance folder for your employee record organizer system. For example if your hiring records are sorted by employee name organize payroll records the same way.

It should include basic employee and compensation information in compliance with federal and state labor laws. List your employee s names down the left hand side. Whether you use paper electronic files or both consistency is the key to effective recordkeeping. It s a good idea for an employer to maintain a personnel file for each employee.

Download employee file folder checklist as a doc or pdf file. Keep the same system across all types of records and make sure your file folders have accurate uniform names. The document names are shown at the top. Typically when an employee disagrees with information found in the employee s personnel file removal or correction of the information may be agreed upon by you and the employee.

Digital filing systems automate the finding files aspect of your office filing system.